CENTER FOR EDUCATION STATISTICS
OFFICE OF EDUCATIONAL RESEARCH AND IMPROVEMENT 
U.S. DEPARTMENT OF EDUCATION


                               
SUBJECT: STANDARD FOR CODES, ABBREVIATIONS AND ACRONYMS
EFFECTIVE DATE: 03/16/87   CES STANDARD 87-03-05
                               
PURPOSE: To provide uniform codes, abbreviations and acronyms for use in CES data collection and processing in order to facilitate the exchange of information and to ensure uniformity in CES publications.    
                               
o   The following Federal Information Processing Standards (FIPS PUBS) are to be used in all CES publications:    
                               
    5-1   States and Outlying Areas of the U.S.                
    6-3   County and County Equivalent of the States of the U.S. and D.C        
    8-5   Standard Metropolitan Statistical Areas              
    9   Congressional Districts of the U.S.                  
    66   Standard Industrial Classification Codes (SIC)            
    92   Standard Occupational Codes (SOC)                    
                               
  If it is not appropriate to use these codes, a justification in writing to the Forms Clearance Officer is needed as a part of the CES clearance process for the survey.  
                               
o   The variables of "race" and "ethnic origin" are generally treated as two separate population characteristics. OMB has specified four minimum categories or race designation to be used in collecting and presenting data:      
                               
    American Indian or Alaskan Native 
Asian or Pacific Islander
                     
    Black White                        
                               
o   The designation "nonwhite" is not acceptable for use in the presentation of Federal Government data, and the term "color" is not acceptable for use by OERI. Therefore, the designations "black and other races" and "all other races" are used as collective descriptions of minority races when the most summary distinction between the majority and minority race is appropriate. "White," "black" and "all other races" are used when the distinction among the-majority race, the principal minority race, and other races is appropriate. Similarly, the designation of a particular minority race or races with "white" and "all other races" is used if such a collective description is appropriate.
                               
o   Statistical data collections that include a question on race also should include a question to determine, at a minimum, whether an individual is or is not of Hispanic origin. The minimum detail expressed on ethnic background presented in tables must include "total," "Hispanic origin" and "non-Hispanic origin." More detailed groups must be organized in such a way that the additional categories can be aggregated into either Hispanic or non-Hispanic.  
                   
o   The approved list of acronyms in the OERI Editorial Stylebook is to be used in all CES publications.
                   
o   CES manuals and glossaries of definitions should be used in all CES surveys and publications. Pending a revision of this standard, which will include a dictionary of terms, glossaries must also be submitted for clearance.
                   
o   Official national, State and international abbreviations are listed on pages 135-160 of the Style Manual of the U.S. Government Printing Office. These abbreviations will be used where appropriate in CES publications.  
RELATED STANDARDS                
                   
  o CES Standard for Planning Statistical Surveys, 87-01-01 
o CES Standard for RFP Development for Surveys, 87-02-01 
o CES Standard for Survey Documentation, 87-04-01
       
  o CES Standard for Technical Documentation in Data Releases, 87-04-02    
                   
RELATED FORMS, CHECKLISTS AND PUBLICATIONS            
                   
  o OERI Editorial Stylebook              
  o Federal Information Processing Standards Publications (FIPS PUBS)      
  o Race and Ethnic Standards for Federal Statistics and Administrative Reporting, Office of Management and Budget    
  o Style Manual, U.S. Government Printing Office, 1984