CENTER FOR EDUCATION STATISTICS
OFFICE OF EDUCATIONAL RESEARCH AND IMPROVEMENT 
U.S. DEPARTMENT OF EDUCATION


                                       
SUBJECT: STANDARD FOR DATA TAPE PREPARATION
EFFECTIVE DATE: 12/08/86   CES STANDARD 86-03-07
                                       
PURPOSE: To ensure that master data files prepared by CES staff and by contractors are fully useable by researchers in and outside the Center.              
                                       
  o Data Set Names should identify the survey system, component, year and version number.      
                                       
  o Tapes stored at the Department's central computer facility must be 9-track EBCDIC, 6250 BPI with IBM standard labels. Tapes in different formats will be produced to meet user requests.    
                                       
  o File structure, record format and data element conventions must be consistent with CES checklist on "Data Tape Preparation."          
                                       
  o OERI Form 27, Data Base Documentation, must be completed for all tapes. This includes:  
                                       
    Abstract or summary                              
    Survey methodology including universe and sample, respondents, dates of coverage, frequency counts and response rates                  
    File description                                
    Record length, format and count Data element definitions                          
                                       
  o A machine readable file with a file description and record layout information must be copied on all tapes prepared for public distribution.            
                                       
  o If a SAS system file is prepared, appropriate documentation must be developed.        
                                       
RELATED STANDARDS:                                  
                                       
  o CES Standard for Survey Documentation, 87-04-01                    
  o CES Standard for Technical Documentation in Data Releases, 87-04-02        
                                       
RELATED CHECKLISTS AND FORMS:                                
                                       
  o Data Tape Preparation Checklist, 87-03-07  
o OERI Form 27: Data Base Documentation
                     
                                       
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