CENTER FOR EDUCATION STATISTICS
OFFICE OF EDUCATIONAL RESEARCH AND IMPROVEMENT 
U.S. DEPARTMENT OF EDUCATION


                             
SUBJECT:   STANDARD FOR TIMELY PROCESSING AND RELEASE OF DATA AND DATA TAPES      
                             
EFFECTIVE DATE: 02/09/87   CES STANDARD 87-04-06
                             
PURPOSE: To ensure that data, tapes and reports from CES are released in a timely, scheduled manner.      
                             
  o Data from recurrent surveys and annual publications will be released according to a published schedule. If changes in the published schedule become necessary, they must be cleared with the CES Director and announced at least 30 days in advance of the originally scheduled date of publication.  
                             
  o To meet publication deadlines, other deadlines and milestones in the survey process must also be met including timely completion of planning, issuance of the RFP, review or proposals and awarding of contracts, and review of deliverables.
                             
  o To help minimize the number of non-responding units by publication time, all units (e.g. State departments of education) should be notified of the scheduled release date and the fact that the data will be reported
    on that day with or without their information.              
                             
  o The shortest practical interval should exist between the date or period to which the data refer and the date when a clean data tape is completed. A clean data tape should be ready within 6 months of completion of data collection.  
                             
  o E.D.TABS or another printed report should be scheduled for publication two months after availability of a data tape.    
                             
  o Release of a data file to Information Services should be scheduled for no more than twenty working days after expected production of a clean data tape with documentation. After official approval by the Office of the Director, a data tape may be released to the public with a copy of technical documentation if final published documentation is not ready.  
                             
  o Data and data tapes must not be released to anyone or any group before official approval and release by the Office of the Director.    
                             
RELATED STANDARDS:                      
                             
  o CES Standard for Technical Documentation in Data Releases, 87-04-02 
o CES Standard for Dissemination of Survey Data and Results, 87-04-05 
o CES Standard for Treatment of Item Nonresponse, 87-05-01