CENTER FOR EDUCATION STATISTICS
OFFICE OF EDUCATIONAL RESEARCH AND IMPROVEMENT 
U.S. DEPARTMENT OF EDUCATION


                                         
SUBJECT:   STANDARD FOR RELEASE OF STATISTICAL DATA                  
EFFECTIVE DATE: 02/09/87   CES STANDARD 87-04-07
                                         
PURPOSE: To ensure that CES data are released without undue delay, on a publicly released schedule and with the minimum number of revisions.          
                                         
    o Data may not be released in any form prior to official clearance and sign-off by the Office of the Director.      
                                         
    o The release date for publications, data tapes and other data releases must be scheduled and available to the public.    
                                         
    o The goal should be to have no more than two revisions of the data set for a particular survey series.    
                                         
  o Only data from official CES released data tapes may be used in CES publications. The survey title, series and version must be referenced.  
                                         
    o A released file must be kept with appropriate documentation at the designated Education Department Computer Center. Data set names must give survey, series and version number. Divisions are responsible for implementing procedures to ensure that tapes are maintained at the central Education Department computer facility.    
                                         
  o Working data files used to produce published statistics must be archived for at least eighteen months. These files, together with the appropriate documentation, should be sufficient to allow an experienced computer programmer/analyst to duplicate the numbers released.
                                         
RELATED STANDARDS:                                

o CES Standard for Data Tape Preparation, 87-03-07
o CES Standard for Technical Documentation in Data Releases, 87-04-02
o CES Standard for Timely Processing and Release of Data and Data Tapes, 87-04-06
                                         
RELATED CHECKLISTS, FORMS AND DOCUMENTS:                      
                                         
  o "Statistical Policy Directive on Compilation, Release and Evaluation of Principal Federal Economic Indicators." Office of Federal Statistical Policy and Standards, Office of Management and Budget, September, 1985.